Congress Seeking a More Effective, Cooperative OSHA

Authored by Courtney Malveaux

Members of a key Congressional committee recently made clear that it is looking to nudge the Occupational Safety and Health Administration (“OSHA”) into a more cooperative direction. Some industry leaders have observed that, under the Trump administration, OSHA has begun to do just that.

Last Tuesday, the Workforce Protection Subcommittee of the House Committee on Education and Workforce held a hearing titled “A More Effective and Collaborative OSHA: A View from Stakeholders.” Subcommittee Chairman Bradley Byrne (R-AL), a former labor attorney, opened the hearing by noting that “employers are continuously struggling to comply with the ever-changing standards and new regulations released by OSHA every year.”  Chairman Byrne recalled visiting a Cintas worksite in Mobile, Alabama as it celebrated its certification as a Star site under OSHA’s Voluntary Protection Program, and he applauded workers who make workplace safety a priority.  Recalling fatal incidents at workplaces, Ranking Member Mark Takano (D-CA) urged enhanced criminal sanctions for criminal willful citations, increased enforcement resources and a return to Obama-era rulemakings stalled by the Trump Administration.

Committee members heard testimony from representatives of the Tree Care Industry Association, the National Association of Home Builders and the U.S. Chamber of Commerce, as well as Dr. David Michaels, who led OSHA as an Assistant Secretary of Labor in the Obama administration. Witnesses offered ideas such as a national, uniform tree trimming standard, simpler online guidance for small businesses, and deeper involvement of industry stakeholders in rulemakings.

If you want to read the tea leaves on upcoming moves, take note that the Chairwoman of the Education and Workforce Committee, Virginia Foxx (R-NC), emphasized small businesses’ challenges in keeping pace with OSHA regulations and a uniform tree trimming standard. Stay tuned.

For a resource on potential changes OSHA may consider for State Plan states, see OSHA Enforcement of the “As Effective As” Standard for State Plans: Serving Process or People?, 46 U. Rich. L. Rev. 323, 345 (2011).

Jackson Lewis attorneys are available to answer questions on developments in workplace safety regulations and legislation.

New OSHA Tree Care Publication

Earlier this month OSHA published a guidance document for the tree care industry, “Solutions for Tree Care Hazards.”  The two page publication addresses five major hazards for the tree care industry, including traffic control, chippers, aerial lifts, power lines and drop zones for falling objects.

The publication breaks each topic into risk factors and prevention tips and provides additional resources for each topic.  For example, for aerial lifts, OSHA addresses major causes of injuries and fatalities from aerial lifts such as falls and electrocutions.  Some of the prevention tips offered include:

  • inspect the lift and worksite before each use
  • set brakes when outriggers are used
  • use wheel chocks on sloped surfaces
  • use a body harness or a restraining belt with a lanyard attached to the bucket
  • tie off to an approved anchor point and stand firmly on the bucket’s floor

Unlike some other industries, there is no specific OSHA standard that regulates employers in the tree care industry.  Typically the general industry requirements under Part 1910 apply or OSHA uses the general duty clause, Section 5(a)(1), to enforce the ANSI Z133.1 requirements. Some state plans, like Maryland, however, have adopted Tree Care and Removal regulations.

OSHA does have the promulgation of a comprehensive tree care standard as a long term action item.  In the fall 2017 regulatory agenda, OSHA stated:

There is no OSHA standard for tree care operations; the agency currently applies a patchwork of standards to address the serious hazards in this industry. The tree care industry previously petitioned the agency for rulemaking and OSHA issued an ANPRM (September 2008); but the rulemaking was later removed from the Regulatory Agenda due to insufficient resources. Tree care continues to be a high-hazard industry. Stakeholder meetings will allow the agency to update the record and proceed to a future rulemaking.

A stakeholder meeting was held in July 2016 but no further agency action has taken place.

Employers Must Post OSHA 300A From February 1 – April 30

Employers covered by OSHA’s recordkeeping rule are required to prepare and post the OSHA Form 300A, “Summary of Work-Related Injuries and Illnesses,” beginning February 1 and keep the form posted until April 30.  The form must be posted at each establishment covered, in a conspicuous place where notices to employees are customarily posted.

Prior to posting, a company executive must review the OSHA 300A and certify that “he or she has examined the OSHA 300 Log and that he or she reasonably believes, based on his or her knowledge of the process by which the information was recorded, that the annual summary is correct and complete.”

Under OSHA’s rule, a company executive can be one of the following:  (1) an owner of the company (only if the company is a sole proprietorship or partnership); (2) an officer of the corporation; (3) the highest ranking company official working at the establishment; or (4) the immediate supervisor of the highest ranking company official working at the establishment.

OSHA can cite an employer who fails to post the OSHA Form 300A as required.  Employers should take steps now to ensure they are fully compliant.

Workplace Violence, Indoor Heat, Cannabis Regulations on Cal/OSHA 2018 Schedule

Starting the year with a bang, the Cal/OSHA Division said it intends to finalize several new standards this year, including on indoor heat illness prevention. It also intends to release new workplace violence prevention for general industries regulations and new regulations to affect the Cannabis industry. The agency has scheduled three advisory meetings within the next month.

Workplace Violence Prevention Plan for General Industries

In 2017, a rise in workplace violence incidents (including active shooter situations and theft) has OSHA pushing for a higher, heavily regulate standard to ensure that all employees are safe and to hold employers liable for preventable violence incidents. The expected workplace violence prevention standard for general industries likely will affect all employers, except the Department of Corrections and health care employers. The Cal/OSHA advisory board will accept comments starting at the January 25, 2018, hearing on this subject.

Cannabis Industry

By March 1, 2018, the Division of Occupational Safety and Health must convene an advisory committee to evaluate whether there is a need to develop industry-specific regulations related to marijuana use. The Division plans to have an advisory board to discuss the unique health and safety hazards faced by workers employed in the marijuana industry, including:

  • Exposure to second-hand marijuana smoke;
  • Potential risks of fire and explosions;
  • Potential risks of exposure to airborne contaminants;
  • Potential risks of armed robberies and other workplace violence issues; and
  • Repetitive strain injuries.

The advisory board will accept comments starting at the hearing on this subject, which is set for January 31, 2018.

Indoor Heat Illness

The indoor heat illness prevention plan standard likely will affect employers who operate an indoor facility that at any time may increase to above 80 degrees Fahrenheit. A non-exhaustive list of industries subject to this standard are kitchens, manufacturing, refineries, factories, retail, and other warehouses, and constructions sites. If your facility is not air-conditioned, this standard likely will apply to your workplace. The advisory board will accept comments starting at the hearing on this subject, which is set for February 8, 2018.

If you have concerns regarding these standards, please contact Jackson Lewis to discuss whether you should provide comments to the proposed regulations.

Vote On Scott Mugno to lead OSHA Delayed

A vote on Scott Mugno to become the head of OSHA has been postponed by the Senate Committee on Health, Education, Labor and Pensions (HELP). Mr. Mugno had already won approval by the committee on a straight-party line vote on December 13, 2017 but his nomination must be reconsidered since it was not confirmed by the full Senate before the end of last year’s term.

Mr. Mugno has been a safety executive with FedEx Ground since 2011 and has served as Chairman of Research Advisory Committee at American Transportation Research Institute since January 2017. His management background has raised concerns among some Democrats and labor advocates about his commitment to workplace safety and that he will take actions to weaken OSHA and roll-back enforcement.

Despite these concerns, the leadership vacuum coupled with a decline in the number of OSHA inspectors has made it crucial for Mr. Mugno to take control of OSHA to provide much needed guidance to the agency and employers. Once confirmed, Mr. Mugno will have to tackle a number of pressing issues such as setting budget and staffing levels, directing enforcement priorities and making policy changes, implementation of OSHA’s new electronic injury and illness reporting rules, and determining how new standards will be enforced such as those concerning silica exposure.

A new date and location for the vote has not been confirmed but should be rescheduled in the next few weeks.

Kate O’Scannlain Confirmed for Solicitor

Kate O’Scannlain was confirmed as the Solicitor of Labor for the U.S. Department of Labor by the Senate on December 21, 2017.   O’Scannlain will serve as the Agency’s top lawyer, helping the Labor Department set the policy and enforcement agenda.  Prior to her confirmation, O’Scannlain was a partner at Kirkland & Ellis, LLP.

During her confirmation hearing, O’Scannlain recognized the challenging times that the American workforce faces and vowed to collaborate with career officials at the Labor Department and listen to all stakeholders before committing to any course of action. She testified that she would help further the Trump Administration’s Labor agenda, including job creation, advancing opportunities through apprenticeship and job-training programs, improving workplace safety, assisting veterans in finding work, and assuring work-related benefits and rights are protected.

O’Scannlain also noted during her confirmation hearing that the vast majority of employers want to comply with the law and that many employers spend a significant amount of money on compliance costs but that the rules and regulations are unclear and confusing. She testified that the laws “should not be a game of ‘gotcha’ or involve gamesmanship using novel legal theories.”  She committed to helping employers understand their obligations to their workforce and to reduce unnecessary redundancies in the law.

President Trump’s nominee to head OSHA—Scott Mugno—will need to be re-nominated by President Trump before the Senate can vote due to a Senate rule that all nominations are returned to the President at the end of the year if not confirmed.



OSHA Penalties Up To Adjust for Inflation

OSHA is beginning the New Year with higher penalties. Effective today, civil penalties for violations of OSHA standards and regulations increased to adjust for inflation. In a Federal Register notice issued today, the U.S. Department of Labor increased civil penalties for a variety of regulated areas, such as Immigration, Child Labor, Wage and Hour, MSHA and OSHA.  “The U.S. Department of Labor (Department) is publishing this final rule to adjust for inflation the civil monetary penalties assessed or enforced in its regulations, pursuant to the Federal Civil Penalties Inflation Adjustment Act of 1990 as amended by the Federal Civil Penalties Inflation Adjustment Act Improvements Act of 2015 (Inflation Adjustment Act). The Inflation Adjustment Act requires the Department to annually adjust its civil money penalty levels for inflation no later than January 15 of each year.”

OSHA penalties for other-than-serious, serious and failure to abate violations increased by $259 from $12,675 per violation to $12,934 per violation.  The penalty for willful and repeat violations increased from $126,749 to $129,336, an increase of $2, 587.  The new penalty increase is effective today and will apply to any citations issued today or through the remainder of 2018.

The 2018 maximum penalties are as follows:

  • Other-than-Serious: $12,934
  • Serious: $12,934
  • Repeat : $129,336
  • Willful: $129,336

The penalty increase applies to Federal OSHA states, however, OSHA expects that states operating their own occupational safety and health program will align penalty structures with Federal OSHA so that such programs are equally effective as Federal OSHA.


OSHA Considers Limiting Electronic Submission to 300A Forms Only

It may be back to the drawing board for OSHA.  OSHA had previously announced its intention to make changes to its 2016 Improve Tracking of Workplace Injuries and Illnesses regulation, but the recent Unified Agenda of Regulatory and Deregulatory Actions released December 14, 2017 provides some specific detail on what employers may expect as proposed changes to this regulation.

When OSHA initially proposed the Improve Tracking of Workplace Injuries and Illnesses regulation, employers voiced employee privacy concerns over the requirement (for establishments with 250 or more employees which were required to keep injury and illness records) to electronically submit to OSHA Forms 300, 301 and 300A.  OSHA originally intended to publish the data with the reassurance to employers that personally identification information (PII) would not be released.  The rationale for publishing the collected injury and illness data was that public exposure would result in improved safety and health.

In issuing the original regulation, OSHA stated its intention not to publish personally identifiable information (PII) included on Forms 300 and 301.  However, in this recent regulatory agenda OSHA has now admitted it cannot guarantee that PII will not be released.  If that is the case, the Agency will not make the information publicly available.  Consequently, the stated safety and health benefit in collecting the data no longer exists.  Therefore, OSHA proposes to limit the electronically collected information to the OSHA 300A Forms, which do not contain PII.    In the regulatory agenda OSHA stated:

OSHA proposes to amend its recordkeeping regulation to remove the requirement to electronically submit to OSHA information from the OSHA Form 300 (Log of Work-Related Injuries and Illnesses) and OSHA Form 301 (Injury and Illness Incident Report) for establishments with 250 or more employees which are required to routinely keep injury and illness records.

It appears OSHA will limit the electronic submission of injury and illness data to the 300A Form for all covered employers.  Additionally, OSHA will seek comment on the costs and benefits of adding the Employer Identification Number (EIN) to data.  This would allow OSHA to match its data to the Bureau of Labor and Statistics (BLS) Survey of Occupational Injury and Illness and would relieve employers of the burden of reporting to both OSHA and BLS.  OSHA is also seeking comment on “feasible alternatives” to its proposal.

We will update you as information becomes available.

OSHA Accepting Electronically Submitted 300A Forms Through December 31

Last week we reminded employers covered by the recordkeeping requirements in Section 1904 that December 15th was the deadline to electronically submit 2016 300A forms for certain employers.  In true holiday spirit, OSHA announced in today’s OSHA Quick Takes that it will continue to accept “2016 OSHA Form 300A data through the Injury Tracking Application (ITA) until midnight on December 31, 2017.”  Additionally, the Agency will not take enforcement action against those employers who submit their records during the two week period December 15-December 31.  However, “[s]tarting January 1, 2018, the ITA will no longer accept the 2016 data.”

So Happy Holidays from OSHA…if you haven’t done so yet (and if you are required to submit your 2016 300A form) then make sure to do so by December 31, 2017.

Reminder: Electronic submission due December 15th

Employers covered by the recordkeeping requirements in Section 1904 are reminded that Friday, December 15th is the DEADLINE to electronically submit their 2016 300A. This requirement applies to establishments with 250 or more employees and to establishments in certain high-risk industries with 20 or more but less than 250 employees.

The following OSHA-approved State Plans have not adopted the requirement to submit injury and illness reports electronically: CA, MD, MN, SC, UT, WA and WY and therefore establishments in these states are not currently required to submit their 300A.

To read more on this, go to  Alternatively, contact us directly if you have questions.